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Forums : Feature Discussion > Feature Request: Personnel Files
Harmond (Guild Admin) 8/19/2004 8:54 AM EST : Feature Request: Personnel Files
Posts: 1607
Zomgawsh Poster

Right now, I accomplish this via a forum with each members name as a topic which can be updated/viewed only by officers.  We use it to enter in things like the date somebody joined, got promoted, got awarded x medal, reason we booted someboy so we don't make the same mistake twice.  This works out okay, but it's very hard to stay on top of.  I'm finding that if an officer forgets to make an entry, which will inevitably happen, or worse yet, accidentally trims the forum, then we lose that info.  I know that, to a leader, having a single place to look at a member's individual performance is an invaluable tool.

It would be brilliant if we could have some way of integrating this with the roster, so that it makes some entries automatically (like if we approve a member to join, or award a member a medal, it could automatically make an entry), while also have the ability to add manual entries via WYSIWYG (like if you want to make a note about a member, or give an explaination as to why you booted a member).  In other words, to have a personnel file for each member that has pre-defined entries that would be common to all games. 

Maybe it could be a seperate content box that only appears for officers, or maybe it could be on the roster itself, only viewable/clickable/editable by officers.  I'm sure others could think of more GP data that could easily be displayed in a feature like this that they'd like to see clearly in one un-accidently-deletable spot.


537045639_Inactive (New Admin) 8/19/2004 11:38 AM EST : RE: Feature Request: Personnel Files
Posts: 342
Fingers of Fury!

I love this idea  Some of the items I'd like to see are:

Date Joined
Date Promoted
Promoted to:
Date Demoted:
Reason for Demotion:
Date Deguilded:
Reason for Deguilding:
Date Returned:
Date Booted:
Reason Booted:

I could go on.  I have so many things I would love to be able to keep track of in this matter.  Maybe the easiest way to accomplish this would be to use a system like the “Guild Funds Editor“ with a twist.

In the Guild Funds Editor you have a drop down for the date.  You may also choose from the drop down for Members.  You may choose the Transaction Type.

Use this type of system but allow us to manually Add members who may not have signed up on the boards yet, allow us to manually Add “Action (Transaction)“ and choose from a drop list of stuff like date joined etc.  Then give us an extra area for “Additional Comments“.  I agree to make this viewable and edited ONLY by Officers.

536895502_Inactive (New Admin) 8/20/2004 6:24 AM EST : RE: Feature Request: Personnel Files

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Posts: 2688
Zomgawsh Poster


Aye FL also uses officer only Threads to keep files on our members.. I like your idea!

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Ancandune (New Admin) 8/23/2004 7:23 AM EST : RE: Feature Request: Personnel Files
Posts: 739
Zomgawsh Poster

This would be a very useful feature.

Aaron Lewis (Blue Collar) 8/23/2004 4:37 PM EST : RE: Feature Request: Personnel Files
GuildPortal Dev
Aaron Lewis
Posts: 1979
Zomgawsh Poster


Hmmmm... Sounds neat, but have a couple questions for you:

Is it tied to the member or to a character?

Would you prefer it be a content type on its own, an extension to the roster, or visible only in the Member Admin tools in the CCP?  Just FYI, member admin in the CCP is the easiest to implement, but if it's not useful there, it's not useful there. 

Does everybody agree with that list?  Any additions to it that others would like to see made?  Is the organization something that everyone would be comfortable with?

Basically it's an extension to the audit system already in place (Activity Logs), but with the addition of the ability to add comments.  By the way, when you de-guild someone, you're deleting the relationship between that member and the guild, so you wouldn't really have anywhere to click to see why you did it -- they'd be gone.

Aaron Lewis,

Harmond (Guild Admin) 8/23/2004 6:46 PM EST : RE: Feature Request: Personnel Files
Posts: 1607
Zomgawsh Poster


I guess my humble opinion is that I don't really care if it's in the Roster, a content box, or in the CP.  Whatever's easiest works for me.  Sure it would be flashy to have it on the roster, but it's the data I'm after.  That's just me.

Perhaps, if the CP, in the membeer admin tools, when you click a members' name and the little box comes up where we set persmissions, there could be a clickable “Personnel File” like the clickable that's already there for viewing applications, and up pops the personnel file witch has a button, let's say, “Make a comment” which brings up ye olde WYSIWYG.

I would think that it would be best to tie it to member.

Some additions to the above list:

Medal Awarded: (Medal name)
Date Medal Awarded:
Medal Awarded To:  (Character name)
Medal Awarded By:  (Username)
Raid Points Awarded:  (#)
Date Raid Points Awarded:
Raid Points Awarded By:  (Username)
Promoted By:  (Username)
Demoted By: (Username)
Joined By: (Username)  (Who actually approved the member to join.)
Number of Activity Points this month:

Hmm...  If there were a way to make some kind of counter that counts how many forum posts that a member has authored that have been deleted by your admins...  this would be great place for it.  That way you see when a member has had a bunch of his posts deleted, and it may be time to issue a warning... or whatever your guild does.

I'm sure others will have more!  I know I'll think of one as soon as I hit save.


537045639_Inactive (New Admin) 8/23/2004 6:57 PM EST : RE: Feature Request: Personnel Files
Posts: 342
Fingers of Fury!

Putting all this information in the Control Panel tied to the Members is great with me.  As a matter of fact I kind of prefer it that way.  This way I know that no one is going to be editing the information or viewing the information other than myself and those I give permission to.

This way when someone is removed from the guild, we as officers can make a not in this section as to why they were removed and no one else can see it.  That kind of information does not need to be visible to all members.

Thank you Aaron for looking into this for us.  This will make things so much easier and I'm glad to see it is possible.  You're doing a great job.  It's so nice to see that we have input on what new features we get.

Thanks again.

RonsterM (New Admin) 8/24/2004 1:16 AM EST : RE: Feature Request: Personnel Files
Posts: 5332
Zomgawsh Poster

Hmmmm.  I love the idea.  One recommendation though.  How about having no relationship between the “Personnel File” and the Roster other than initial creation of the record?

For example, as soon as someone “joins” the guild website, a record for that user ID is created in the “Personnel File”.  Only a few fields would be filled out upon creation (Date Joined Website, Name, etc.).  After that, there are no further connections to the Roster.  This would allow us to keep records on members that have left us for whatever reason.  If you're going to take the time to document all of this, it would be painful to lose the information once a member leaves.  This makes even more sense as there is a “Reason for deguilding“ field being requested.

Naturally, doing things like this would require an additional field of “Active” to denote whether the entry is still an “active” member of the guild or not.  When viewing the “Personnel Files“ it would be nice to have options to view “Active“, “Non-Active“, or “All“ personnel files.

So, only have the connection to the Roster for the initial record creation and break it after that.  This would be to preserve records so that things they are not deleted when a member is removed from the website.

Terrific idea!  Thanks!


Harmond (Guild Admin) 8/24/2004 12:34 PM EST : RE: Feature Request: Personnel Files
Posts: 1607
Zomgawsh Poster

Thank you!  Thank you!  Thank you!

I think if you would be kind enough to add the ability to force a manual entry for a specific member, this feature would be complete.

I promoted a guy today, and that action made his the only one on the list.  I realize that you probably can't backtrack for every user for all guilds, but if I could get all my members names on that list, I could make most of the entries myself from the forums that I have saved...  And then it's goodbye outdated forum topic!

Wheee!  And, again Thanks!


Ancandune (New Admin) 8/25/2004 8:09 AM EST : RE: Feature Request: Personnel Files
Posts: 739
Zomgawsh Poster

Go to Control Panel -> Site Members, click on a member, then click on the "tracking" link and you can manually add an entry for that member and then that member appears on your profile tracking list.And a big thank you for this feature!

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