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Forums : Behind the Scenes > Space Events for Dummies
Guppy (SuperAdmin) 9/2/2007 9:58 PM EST : Space Events for Dummies
GP User: Guppy Queen
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Guppy Queen
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disclaimer: This is a guide that we (Vesobe & lonavalamari) compiled from our personal experience and the experiences of others. It is not meant as the end-all and be-all to space event planning. Everyone is different and may have a different way of approaching space event planning.

Hosting a space event takes a lot of effort and work, but the reward isworth it. Whether you're running a space event to build your business,reputation, or meet people, planning a space event will allow you toorganize effectively and will help you in getting the turnout you wantand most importantly, enjoy the event. 1. Come up with an idea (Research). 2. Determine date(s) & time(s) for the event. 3. Get help. 4. Determine what is necessary to implement the idea (Storyteller props, Live Interactive support). 5. Advertise event. 6. Host event. 7. Follow-up from the event.
  • Decide what you want to do for your event. Will competitors be fighting alone or in a team? Here are some options:
    • Free-for-all in deep space
    • Formal dueling tournament
    • Organized "sport" affair
  • Scout an area for the event. Space has some stunning and dramatic locations, so find the perfect area or POI for your event.
    • Keep an eye out for nebula and static spawns, which might interfere with the smooth running of your event.
    • You can take a look at the star charts, which provide a location and description of almost every space station, hyperspace point, and POI in the galaxy.
  • Decide on the rules. Have a very clear idea in your mind asto how the actual combat will work. Clarify and publicize the rules inadvance. Answer any questions that people may have regarding them.Think of these questions:
  • Look at the current player events listings for ideas.
  • Look at the event reports which highlight players events, and the Events: How To page.
example of a score card by Vesobe
  • Plan 2 to 6 weeks in advance,but 2 weeks should suffice. If you want to build hype, go for 6 weeks.
  • The World Clock - Current local times around the world
  • Arizona (with the exception of the Navajo Nation) and Hawaii and the territories of Puerto Rico, Virgin Islands, Guam, and American Samoa are the only places in the U.S. that do not observe DST (Daylight Savings Time) but instead stay on standard time all year long.
  • Delegatetasks to guild members, friends or community members. This type ofevent takes a lot of planning and organization. Assign clear duties andresponsibilities such as:
    • Hosting the spectator ship
    • Announcer
    • Score keeper
    • Referee
    • Assistant referee (two or three people can understand what's happening much faster than one person trying to see everything)
  • You can also contact an event helper for or ask another master pilot to help with your event.
  • Set an area for the event and a meeting point for the spectators.
    • Howbig is the combat space going to be? If centering it around a POI, keepthe arena to a manageable size.
    • If using a spectator ship, have thespectators on or near the center point and keep the radius down to notmuch more than 1.5 km (otherwise, the spectators may not actually seeanything).
  • Create your own dazzling fireworks. Nothing says "Welcome to my event, we're launching soon but let's get that party mood going"like making pieces of the sky explode. Have some firework show packagesput together and have various people spread out to set them off at theright moment.
  • Get a spectator POB (Sorosuub Luxury Yacht, Nova Courier, VT49 Decimator, YT-1300, YT-2400, Y-8 Mining Ship).There are only so many pilots per server. Of those, not all of themwill be able to or willing to participate in your event. However, thereare a great many people who would love to watch ships explode and wouldrelish cheering their friends and gambling against their enemies. Bycatering for spectators and assigning someone to watch over them in aPOB with adequate windows, your event becomes much more open andpotentially much bigger.
    • Spend some time decorating the spectator ship and advertise it separately from the space event itself.
  • Publicize the event as much as possible. Read the the guide to promoting your event.
  • Post in the pilot forums since space events have always been supported by Pilots.
  • Post an event announcement on your Galaxy forum "Upcoming Player Events" post. This will be posted on the Current Player Events.
  • Advertise your event in Fan Sites or Roleplaying Server Communities.
  • Create visual ads and post them in the events forum, pilot forum and your server's forum.
  • Advertise the rules in advance. This will help to eliminate any misunderstandings or false-expectations.
  • Find a volunteer with video editing skills to use fraps to record a brief trailer video.
  • Advertise in-game. Ask another event host tosponsor your event. Spread the word. Send Emails (Guild Mail, EventMailing lists, City Mails)
  • Come up with a catchy and dramatic slogan to grab people's attention. 
examples of ads by lonavalamari & Vesobe
  • Remember to delegate tasks.
  • Decide on the Means of Communication. How will you communicate with thepilots in space or with the event helpers?
    • Set up a specialized chatchannel or use a suitable existing one for the pilots.
      • Type /chatRoom join SWG.Chilastra.Chat.ChillySpaceChat [Replace "Chilastra" with your own server. "ChillySpaceChat" chat channel can be any name you come up with]
      • Or right-click on a Chat-Tab and than click on "Join Channel". Under [Enter Server here] -> Chat, find the "ChillySpaceChat" (or whatever you create) to join.
    • Find your server's Pilot channel. NarfBlinko has tracked them down and posted them in the Pilot FAQ:
      • /chatRoom join SWG.Bria.Chat.pilot
      • /chatRoom join SWG.Corbantis.Chat.pilotslounge
      • /chatRoom join SWG.Shadowfire.Chat.Pilots
      • /chatRoom join SWG.Europe-Chimera.Chat.pilots
      • /chatRoom join SWG.Wanderhome.Chat.pilot
      • /chatRoom join SWG.Wanderhome.Chat.WPC
      • /chatRoom join SWG.Eclipse.Chat.sfc
      • /chatRoom join
      • /chatRoom join SWG.Flurry.Chat.fsc
      • /chatRoom join SWG.Chilastra.Chat.ChillySpaceChat
      • /chatRoom join SWG.Europe-Infinity.Chat.IPC
      • /chatRoom join SWG.Starsider.Chat.sfc
      • /chatRoom join SWG.Ahazi.Chat.sfc
      • /chatRoom join SWG.Intrepid.Chat.DS
      • /chatRoom join SWG.Gorath.Chat.sfcb
      • /chatRoom join
      • /chatRoom join
    • If the helpersare in your guild, /guild chat would be a good way to let the announcerand spectator host know what was going on with the pilots so that theycould pass it on to the audience.
    • Use a voice chat program such as ventriloor teamspeak.
  • Assign someone to record names of attendees.
  • Assign someone to take pictures.
  • Assign someone to record chat logs (/log). This is entirely optionalbut we find it really helpful to read after an event. It gives us achance to see tells that we've missed, or have documentation to settleany disputes that might arise later.
  • Judge firmly, judge fairly. Always judge completely impartially andunder no circumstances favor someone you like over someone youdislike.
    • Stand by your decisions and never, ever let yourself bepressured into changing one. If your judgments are inviolate and fair,people know to expect a well run event. If they think that they canget you to change your mind by asking in the right way, your eventrisks grinding to a halt because you're constantly being asked torevisit decisions you've made.
    • It's better to have one ortwo people feel that a decision was made badly than it is to have thewhole show grind to a halt and descend into bickering.
  • Send a thank you letter to all of those who attended the event.
  • Write an event report and post in the galaxy forum, events, pilot, fan sites or roleplaying server communities.
  • Tell people how the event went. Post images of screenshots, FRAPs video, and give them the URL.
  • Contact people who run fan sites and pod cast to feature your post event news. You can find these people in the community news forum.
  • Ask for suggestions, feedback, and comments.

Copyright 2007, LonaValamari. All rights reserved. All text, content, graphic design, logotypes & art work are registered trademarks, copyrights and property of their respective owners. LonaValamari does not make any profit off this design. This is not endorsed by Wiley Publishing, Inc., LucasArts or Sony Online Entertainment and is intended for entertainment purposes only.

Ahnissk (Council) 9/12/2007 2:24 PM EST : RE: Space Events for Dummies
Playdosh Playmate
Posts: 538
Galactic Celebrity

OMG, I need a bigger bookshelf! There's a library full of informational goodness by Lona!

Again... awesome guide!
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Characters: Ahn'issk

Guppy (SuperAdmin) 9/12/2007 2:41 PM EST : RE: Space Events for Dummies
GP User: Guppy Queen
Set Designer
Guppy Queen
Posts: 41034
Galactic Celebrity

Well Issmir contribute a lot to this one. In face almost the entire guide hehe.

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