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Forums : Behind the Scenes > PvP Tourneys for Dummies
Guppy (SuperAdmin) 10/16/2007 7:59 PM EST : PvP Tourneys for Dummies
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Guppy Queen
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disclaimer: This is a guide that we, (NebHuskerFan & lonavalamari), compiled from our personal experiences and the experiences of others. It is not meant as the be-all and end-all to PvP tournament planning. Everyone is different and may have a different way of approaching PvP tournament planning.

Hosting a PvP tournament
takes a lot of effort and work, but the reward is worth it. Whetheryou're running a PvP Tournament to bring players together, promote yourguild or city, planning a PvP tournament willallow you to organize effectively and will help you in getting theturnout you want and most importantly, enjoy the tournament.

The image “” cannot be displayed, because it contains errors. 1. Come up with an idea (Research). 2. Determine date(s) & time(s) for the event. 3. Get help. 4. Determine what is necessary to implement the idea (Storyteller props, Live Interactive support). 5. Advertise event. 6. Host event. 7. Follow-up from the event. 
  • Decide on what type of tournament you want to hold.
    • Thenumber of participants will increase depending upon the scale of theevent. From smallest (1) to largest (4): 1. Guild Championship, 2. CityChampionship, 3. Faction Championship, 4. Server Championship.
    • Decide on the number of brackets for the participants.
  • Choose a division of competition
    • Singles - One vs. One competition.
    • Doubles- This allows players to team up with a friend. Support professionssuch as like medics and officers will be highly sought after in doublesas they compliment a strong fighter and will give the supportprofessions an opportunity to take part in PvP events.
    • Last Man Standing- A Free-For-All fight where the last fighter standing is the victor.This event allows spectators to cheer their champion to victory andwitness the chaos.
  • Decide on rules & regulations.
    • Decide on allowed professions - Balance can be a huge issue, and there are far too many competitions that are free for all, but mysteriously always end up with one profession winning.
    • Buffs (GCW, Applied Buffs, Entertainer Buffs & Other) - Perhaps one of the biggest factors to address. Do you allow players to use them during the competition? GCW buffs are the most commonly controversial buffs, but there are others that may be allowed / disallowed.
    • Gear - What armor (Crusader armor) and weapons (Heavy Weapons, Rifles, Carbines, Pistols) are allowed?
    • Beasts - Do you allow fighters to use pets? Some fighters gave up their profession expertise points to be a Beast Master.
    • Resuscitation- This becomes a major factor in Doubles and Last Man Standingcompetition if players are attempting to work as a team. Do you allowthis or not?
  • RecruitParticipants: Guild only, City only, Faction only, or server widerecruitment. Draw competitors to the event by making sure the winner(s)will feel a sense of accomplishment.
    • Advertise what title the champion(s) will receive once they win
    • Offer the champion(s) rewards such as special decorations or veteran rewards
    • Offer the participant(s) a deal or discount with a crafter for new gear: armorsmith & weaponsmith (Munitions Trader).Once a participant is registered, you will send them to the chosencrafter to receive the special discount on new items purchased for theevent. Skilled crafters will see it as a unique opportunity and workusually want to work a deal with you so since this will allow them toadvertise their goods.
    • Consider taking a trip to Restuss to recruit. You will probably become acquainted their major players and guilds.
  • Find a location: Guild Hall, City Hall, or Points of Interest.
    • Find a location that will give the tournament center stage as well as a place for spectators to watch.
    • If you hold the event outdoors, mark the boundaries by using storyteller props.
    • Youcan select a contained area, which will serve to focus the combat in aspecific area as well as to prevent the spectators from accidentallybecoming engaged in combat during the tournament. Examples are:
      • Roofs of guild halls
      • Inside large buildings
      • PvP Tournament Bunker (a static decoration)
  • You can charge an entrance fee to the tournament in order to fundraise.
  • Decidehow you want to distribute rewards and prizes. Use the medal tableconcept, which ranks contestants based on their first (gold), second(silver) and third (bronze) place finishes.
    • Singles
      • 1st Place - Mandalorian armor, Jetpack & 5 million credits
      • 2nd Place - 5 million credits & a bag of holograms
      • 3rd Place - AV-21 & gift certificate to local armorsmith
    • Doubles
      • 1st Place - Jetpack and 5 million credits
      • 2nd Place - 5 million credits for each Champion
      • 3rd Place - AV-21 & gift certificates to local armorsmith for each Champion
    • Last Man Standing
      • 1st Place - Jetpack and 5 million credits
      • 2nd Place - 5 million credits & a bag of holopets
      • 3rd Place - AV-21 & gift certificate to local weaponsmith
Example of a score card by NebHuskerFan & drawn by lonavalamari

The image “” cannot be displayed, because it contains errors.
  • Plan a three weeks in advance
    • Plantwo weeks in advance for registering participants. You have limitedbracket slots so let everyone know they must register and give them adeadline date about a week before the event. If slots fill in quicklypost notice that they are filling fast. If enough interest stillremains consider expanding the brackets.
    • Plan a week in advance for final preparation and gathering the rewards.
  • Plan the event where most people can attend.
  • The World Clock - Current local times around the world
  • Arizona (with the exception of the Navajo Nation) and Hawaii and the territories of Puerto Rico, Virgin Islands, Guam, and American Samoa are the only places in the U.S. that do not observe DST (Daylight Savings Time) but instead stay on standard time all year lon
  • Delegate tasks to guild members, friends or community members to take pictures or record attendance. Assign clear duties and responsibilities such as:
    • Find a helper who will organize the participants into brackets and answer any questions that they may have.
    • Find a helper who will take care of the registration for the participants and answer any questions that they may have.
    • Find a helper to organize rewards (1st, 2nd, 3rd prizes for winning) or door prizes to be given out.
    • Find an Entertainer to buff people
    • Find an Officer to buff people
    • Find a Chef to create a vendor for participants to shop for last minute food and drink.
    • Find volunteers to monitor griefers if your event is going to be in a public place.
    • Find an announcer to provide news updates to the spectators.
  • Contact a Mayor, or cantina owner for possible venues.
  • You can also contact an event helper for help with your event.

PvP tournament bunker
  • Advertising based on the type of competition:
    • Guild Champion - Send Guild mail with pertinent information about the event. If you have a guild website, post the information there as well.
    • City Champion- Ask the Mayor of your city to send out City mail with pertinentinformation about the event. If you have a city website post theinformation there as well.
    • Faction or Server Champion - Post your ad on a community forum, your  Galaxy forum "Upcoming Player Events", and events forums.
  • Create a sensation among your server's PvP community. If you don't know who they are, consider taking a trip to Restuss.
  • Publicize the event as much as possible. Read the the guide to promoting your event.
  • Advertise your event in fan sites or Roleplaying Server Communities.
  • Advertisein-game as much as possible. Forum advertisements does not always cutit or get a huge response in the PvP community. Make sure there isenough incentive for players to attend that they start talking about itwith each other.
  • Advertise the rules in advance, preferably in writing. This will help to eliminate any misunderstandings or false-expectations. Remind Combatants to:
    • Fix their controls before the match.
    • Warn players ahead of time that they will experience lag, which may not have to do with the FPS lag on some machines. Changing weapons, firing specials, and using heals can possibly cause lag.
      • Turn off as much combat Fly Text as possible, while keeping healing messages.
      • Reduce the amount of combat spam being sent to your client.
      • Reduce the amount of object names displayed. However, you won't see mines until it is too late

example of an event banner by
  • Remember to delegate tasks.
    • Assign people to distribute gifts.
    • Assign someone take pictures of the event and participants.
    • Assign someone to record the names of attendees.
    • Assign someone to record chat logs (/log). This is entirely optionalbut we find it really helpful to read after an event. It gives us achance to see tells that we've missed, or have documentation to settleany disputes that might arise later
  • Decide on the Means of Communication. How will you communicate with the contestants or with the event helpers?
    • Set up a specialized chat channel or use a suitable existing one
      • Type/chatRoom join SWG.Gorath.Chat.GCtourney [Replace "Gorath" with yourown server. "GCtourney" chat channel can be any name you come up with]
      • Orright-click on a Chat-Tab and than click on "Join Channel". Under[Enter Server here] -> Chat, find the "GCtourney" (or whatever youcreate) to join.
    • If thehelpers are in your guild, /GuildChat would be a good way to let theannouncer and spectator host know what was going on with the tournamentso that they could pass it on to the audience.
    • Use a voice chat program such as ventrilo or teamspeak.
  • Remind Combatants to:
    • Warn players ahead of time that they will experience lag, which may not have to do with the FPS lag on some machines. Changing weapons, firing specials, and using heals can possibly cause lag.
    • Adjust settings to reduce client lag.
      • Reduce the amount of object names displayed. However, you won't see mines until it is too late.
  • Have a working schedule. Go over it at least two times.
    • 2 hours before the event
      • Place storyteller props
    • 1.5 hour before the event
      • Rollcall - Double check with the event helpers, the Entertainers and Traders to ensure that all is set and proceeding forward.
      • Get admin rights to any building(s) you may be using for the event (PA halls).
    • 1 hour before event
      • Remind Combatants the rules of the tournament.
      • Have Entertainers Buffing.
      • Have Officers Buffing.
      • Have a Chef provide food & drinks.
    • 30 minutes before event
      • Check to see if storyteller props and décor are in place.
    • During the event
      • Greet people as they arrive.
      • Asthe combatants arrive, usher them to an area separate from thespectators and where the assigned bracket handler can organize them.
      • Judgefirmly, judge fairly. Always judge completely impartially and under nocircumstances favor someone you like over someone you dislike.
        • Standby your decisions and never let yourself be pressured into changingone. If your judgments are inviolate and fair, people know to expect awell run event. If they think that they can get you to change your mindby asking in the right way, your event risks grinding to a halt becauseyou're constantly being asked to revisit decisions you've made.
        • It'sbetter to have one or two people feel that a decision was made badlythan it is to have the whole show grind to a halt and descend intobickering.
    • Example of a working Schedule:
      • Singles - Start 8 pm ET
        • Crown Champion - 8:45 / 9 pm ET
      • Doubles - Start 8:45 / 9pm ET
        • Crown Champions - 9:45 / 10 pm ET
      • Last Man Standing - Start 9:45 / 10 pm ET
        • Crown Champion - 10:15 / 10:30 pm ET
  • Controversies:Hopefully you will not encounter them. However, be prepared to dealwith contestants that might be upset because they didn't win,accusations of a rigged tournament, or players who are upset because they wanted their friend to win.
    • Remaincourteous whenever possible. Your actions reflect upon future PvPtournaments. Listen to their complaint and ask them how they would havehandled it.
    • If you run across someone who harasses you to no end, your best bet is to /report in game, write a ticket, and /addignore.
  • Send a thank you letter to all of those who attended the event.
  • Write an event report and post in the galaxy forum, events, fan sites or roleplaying server communities.
  • Tell people how the event went. Post images of screenshots, and give them the URL.
  • Contact people who run fan sites and pod cast to feature your post event news. You can find these people in the community news forum.
  • Ask for suggestions, feedback, and comments.

Copyright2007, LonaValamari. All rights reserved. All text, content, graphicdesign, logotypes & art work are registered trademarks, copyrightsand property of their respective owners. LonaValamari does not make anyprofit off this design. This is not endorsed by Wiley Publishing, Inc., LucasArts or Sony Online Entertainment and is intended for entertainment purposes only.

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